Running a successful board meeting requires a combination of strategies that yield the best outcomes while creating the perfect atmosphere for collaboration. These tips will help you set an exciting atmosphere, encourage participants and reach your desired outcome.
It is important to clearly define the objectives of Your Meeting
The setting of clear goals helps keep meetings on track and productive. It also guides participants toward constructive discussions and decision-making process. The clarity of meeting goals will allow the leaders to prioritize agenda items, set aside sufficient time for each topic and give them flexibility in the event that unforeseen issues or urgent issues occur during the meeting.
Begin with the Most Important Issues
By addressing the most important issues first, you’ll stimulate your meeting and get everyone in a better frame of mind to engage in deeper discussion. It is also a great method to establish the expectation that your meetings will be focused on issues, not updates, which is an issue with many board of directors meetings.
Distribute All Meeting Materials in the months prior to the meeting.
Distributing the materials for meetings and reports to all Board members prior to the meeting is the best way to ensure they are prepared for the meeting. This will give attendees the chance to look over the material prior to the meeting and formulate their thoughts and opinions. This will also stop the meeting from becoming off-track or bogged down with administrative tasks.
Review Your Meetings
Utilizing an online board portal will allow you to record the items that you need to follow up on during the meeting, and give them out in an easily digestible format after the meeting is completed. It is also essential to evaluate the board meetings regularly to determine what is working and what needs to be improved.
